Independent process & automation consultant
Permits, compliance, finance and quality — the processes full of rules, exceptions and no room for error. I map them, fix them with data and automate them, so they stop depending on the one person who knows how they work.
01The problem
It has dozens of rules, a few exceptions nobody wrote down, and a spreadsheet holding it together. It works — until that person goes on holiday, a regulation changes or volume doubles. Then it becomes the bottleneck: fines, wrong invoices, missed deadlines and hours of manual checking every week.
I turn those processes into systems: the rules written down, the data cleaned up, the repetitive part automated — and people left to handle only the exceptions.
02What I improve
I don’t do marketing, design or sales funnels. I work on the processes behind the business — the ones that cost real money when they go wrong.
01
Permits, licences and filings across jurisdictions that each work differently — submitted, tracked and followed up without someone checking portals by hand.
02
Taxes, commissions, VAT, payment plans and reconciliation calculated by rules and closed to the cent — not rebuilt in spreadsheets every month.
03
Requests, purchase orders, shipments and project records in one source of truth, so work moves without being chased.
04
Measure what nobody measures, remove the steps that add nothing and standardise the rest — often the biggest win comes before any automation.
03Results
Clients are described by type, not name. Every figure comes from the project’s own records.
Compliance operations
2021–2024
A US construction-technology company (prior in-house role)
Permit and licence filing cut from 35 minutes to 5 per permit — about 2,600 hours a year freed up, the work of more than one full-time person.
Prior in-house role
Finance operations
2024–2026
A short-term rental operator in Europe, Australia and the US
About 1,000 hours a year of manual finance work removed — while the business grew from one country to five.
Operations platform
2025–2026
A US design-build and FF&E firm
Between June and September, one custom platform replaced HubSpot and Monday.com — and now holds every client conversation, project, deal and shipment in one place.
Finance operations
2026
A Dutch education company selling programmes on instalment plans
€2M+ in payment plans moved out of spreadsheets into one system — every instalment scheduled, every payment reconciled and every overdue balance visible.
Want to know what this would look like in your business?
04How I work
Step 01Free
Describe the process in the form. Within two business days I email back a one-page written review: where the time, risk and money are going, roughly what it costs, and what I would fix first. No call needed.
See an example assessmentStep 02$1,500
About two weeks. I map how the process really runs — every rule, exception and hand-off — and hand you a written plan, in priority order. $1,500, credited to your first month if we continue.
Step 03$3,000 / mo
The monthly partnership. I build, run and keep improving your processes, one request at a time from an open queue — so nothing is ever “out of scope”. Nothing goes live without your sign-off. 3-month minimum.
Step 04$1,000 / mo
Once a process runs well, I keep it that way: monitoring, fixes and updates when rules change, with a short monthly report. Month to month.
How billing works
Billed monthly in advance, no hourly invoices. After the minimum, stop any time with 30 days’ notice — everything runs in your accounts and stays yours.
Several processes at once?
Embedded: two requests in parallel and priority response, as your part-time head of automation — $6,000/mo.
05About
I’m Gustavo Valenzuela, a process and automation consultant working with companies in the US and Europe. I’ve automated permit filing across US counties, states and cities, built a quality function from zero, and run the operations platform of a US design-build firm — owning the systems, not advising from the outside.
I take on a small number of companies at a time, so the person who maps your process is the person who builds and runs the system — no account managers, no hand-offs to juniors. I use automation in my own practice too, which is how one senior consultant delivers without agency overhead.
Works in English and Spanish · US Central time, overlapping US business hours and the European morning.
06FAQ
Not answered here? Ask in the form — every message gets a written reply.
I read it myself. If your description is short, I may email you up to three questions first. Within two business days you get a one-page written assessment: where the time, risk and money are going, roughly what it costs, and what I would fix first. It’s yours to keep whether or not we work together.
Internal processes with many rules and little room for error: regulatory filings and permits, taxes and commissions, invoicing and reconciliation, quality control, procurement and project operations. If a mistake in it costs money and only one person really understands it, it’s a good fit.
Growing companies — typically 10 to 200 people — in any industry. The common thread is not the sector but the process: complex, rule-heavy and too important to keep running on spreadsheets and memory.
Marketing, design, websites, ads, sales funnels and customer-facing chatbots. Mechanismo works only on internal processes.
The assessment is free. The Audit is $1,500, credited to your first month if we continue. After that I work on a monthly partnership: Improve at $3,000/mo (3-month minimum) while we build, and Maintain at $1,000/mo once things run well. Billed monthly in advance; no surprises.
Yes, when it makes more sense: a fixed price, 50% to start and 50% at go-live, with two rounds of changes included. Afterwards most clients move to Maintain, because rules change and systems need looking after.
Usually not. The work is fixing the process and connecting what you already pay for. When a spreadsheet has outgrown itself, I’ll say so and show you the option.
You do. It runs in your accounts and comes with written documentation of every rule, so you’re never locked in to me.
Nothing stops working. Everything runs in your accounts, every rule is documented in plain language, and handing over to your team or another developer is part of every build.
I work only with access you grant and can revoke at any time, and I’m happy to sign your NDA. Your data stays in your systems and is never used to train AI models.
Yes — natively. This whole site is available in Spanish.
07Contact
Tell me which process is costing you the most time, risk or money. Within two business days you get a one-page written review: what I see, roughly what it costs, and what I’d fix first. I read every message myself. No sales calls, no newsletter.
See an example assessmentWhat happens next
Prefer email? Write to [email protected]
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